Updated on September 24, 2021.

What measures are in place to keep employees safe on campus?

  • Chemical disinfectants will be used across the campus for cleaning purposes at increased frequencies.
  • Desktops and computer keyboards will be cleaned at frequent intervals using agents containing sodium hypochlorite as per the Ministry of Health.
  • The surfaces of phones and other devices that are not suitable for cleaning with chlorine compounds will be disinfected using 70% alcohol.
  • Frequently touched areas such as banisters, elevator buttons will be cleaned more often.
  • Appropriate disinfectants will be used to sanitise frequently touched areas such as door handles etc.
  • Wall-hung hand sanitisers are located in building halls and restroom exits. Crowded office areas are equipped with sanitiser stands.
  • All restrooms will be cleaned at frequent intervals using agents containing sodium hypochlorite as per the Ministry of Health.
  • All restrooms are marked with warning signs.
  • The KU Health Board has given interactive Covid-19 trainings to all sub-contractor employees.
  • Employees are required to wear masks and social distance in office areas.
  • All building entrances and spaces are equipped with bins for the disposal of masks.
  • All elevators are equipped with warnings and signage to ensure that the maximum number of persons allowed per square metre as per the Ministry of Health is not exceeded.
  • All common areas across the campus are marked with social distancing signage.
  • Filter replacements and maintenance for HVAC (Heating, Ventilating and Air Conditioning) devices will be carried out more often.
  • All mixed-air air conditioning units will be adjusted to operate using 100% fresh air.
  • Fan coil units and VRS systems that circulate indoor air will be deactivated.
  • Ventilation devices will be switched on 1 hour before lessons/working hours and switched off 1 hour later. The exhaust system will operate 24/7. This will prevent air transmission between different spaces.
  • Irrespective of mechanical ventilation, areas with windows will be ventilated with fresh air at regular intervals.
  • All areas where no ventilation is available (by means of a window or fresh air control unit) will be denied access.

What are the rules regarding the use of masks on campus?

Everyone is required to wear face masks at indoor campus spaces including all classrooms, offices, laboratories, public areas, common areas such as the Library and the Student Center regardless of vaccination status. Exceptions are allowed for individuals who are alone in a private office or room/laboratory or while actively eating or drinking.

All instructors and students are obliged to wear masks during classes in their classrooms. Whenever possible, classroom doors and/or windows should be kept open, providing fresh air in closed spaces.

Recreational Facilities such as the Sports Center and Indoor Pool are to be open to fully vaccinated participants in the Fall. It is not mandatory to wear masks while working out; however, masks should be worn in locker rooms and before or after the exercise.

We strongly encourage wearing masks outdoors on campus as well; especially in occasions where the mandatory 2-meter physical distancing cannot be maintained.

What are Koç University's rules regarding vaccination for its students, faculty and staff?

Koç University asks all students, faculty and staff to be fully vaccinated, all individuals must have had 2 doses of Covid-19 vaccine, with the second dose at least 14 days prior to their return back to offices on September 13th for Faculty and staff, and on September 27th for all students. Students who are to reside in the dormitories must have had their second dose 14 days prior to the date that they are to check into their dorm rooms during the week of September 20th.

Faculty, staff and students who are not vaccinated are required to report to the Health Center a negative PCR test result, not older than 72 hours from the date the sample was collected. This is required upon each entry to campus. Information on the notification method of PCR test results will be announced in the coming days.

Those who have had Covid-19 and have not yet been vaccinated as of September 13 and 27, can come to the campus without the need for a PCR test but are required to have at least one dose of vaccination 6 months after having had Covid-19. Please contact covid19asitakibi@ku.edu.tr to follow this process.

I obtained my vaccination abroad. Where should I upload my vaccination card as I can’t add it to my HES application?

You should upload your vaccination card obtained abroad using the following link:

Your vaccination card should show clearly your name, the name of the vaccine you received and the dates when you received the 2 doses. If the card is written in languages other than English or Turkish and the vaccine name and date are not clear you should also provide a translation. The translation does not need to be notarized.

If you do not upload your vaccination certificates (or disease certificates) to this form before Monday 27 September, you will not be allowed to enter the campus and you will need to take your courses online until this process is completed.

Please note that you will be able to see if you are allowed to enter campus by going to KU Portal and the Self Checker app. If it is green it means your vaccination certificate has been approved. This approval process may take up to 48 hours due to the large volume of approvals currently in process.

In case of other questions please email covid19asitakibi@ku.edu.tr

Will lactation rooms be accessible?

Yes. Lactation rooms will be available for use. The refrigerators in the lactation rooms can be used to store milk.

What measures are in place to keep employees safe on campuses other than the Rumelifeneri Campus?

The measures taken for the Rumelifeneri Campus apply to all other locations. Employees working at external locations have received Covid-19 trainings. Mask and sanitiser supplies will be replenished in line with monthly consumption.

Will our working hours change when we return to campus?

There is no such decision for the time being.

Will employees who have chronic diseases be able to continue to work online?

Decisions concerning persons with a chronic disease will be made on an individual basis as per the relevant Ministry of Health guidelines and the individual’s working conditions, Covid-19 history, vaccination status and current condition of the chronic disease.

What kind of mental health support is available for individuals struggling with isolation measures due to the Covid-19 pandemic?

We offer support through the Avita Employee Assistance Programme. The programme offers support for:

  • Psychological Counselling (24/7 by phone and 6 face-to-face sessions for free)
  • Healthy Nutrition Counselling (by phone)
  • Social Life and General Information Services.

All services are provided in strict confidentiality. Names and other personal information are not requested.

For more information: Avita Employee Assistance Programme

Will the meetings be held face-to-face on campus?

All meetings, inside and outside of campus are to be held face-to-face, in consideration of pandemic conditions, and in compliance with rules on mask usage, physical distancing, ventilation, hygiene, and health. For those individuals who are from outside the campus and who are unable to attend physically, the meeting may be held online.

What measures will be in place in areas such as restrooms and kitchens that pose a high infection risk?

Disinfectant chemical agents will be used at increased cleaning frequencies. Following cleaning, common areas and frequently touched surfaces will be disinfected using chemical agents that contain sodium hypochlorite as per the Ministry of Health.

Please click for information for other Covid-19 measures on campus.

What should I do if I start getting Covid-19 symptoms?

Persons who suspect they may have Covid-19 should not come to campus and report their suspected condition through the self-checker app.

If I am tested positive for Covid-19, what steps do I need to take before I return to work?

The authorised healthcare institutions decide on the applicable self-isolation and treatment periods for Covid-19. Individuals who have contracted Covid-19 will be allowed to return to work following a check by the Healthcare Centre after the self-isolation period is over.

Do I still have to go to the Healthcare Centre even if I have only a mild condition (such as malaise or common cold)?

It is best that you visit the Healthcare Centre. If deemed necessary, the doctors at the Healthcare Centre will refer such individuals to hospital for testing.

How will frequently touched equipment and surfaces in office areas be cleaned and sanitised?

  • As per the Ministry of Health, chemical agents containing sodium hypochlorite will be used to sanitise desktops and computer keyboards.
  • We recommend that you keep a minimal amount of items on your desktops.
  • The surfaces of phones and other devices that are not suitable for cleaning with chlorine compounds will be disinfected using 70% alcohol.
  • The frequency of cleaning on campus will be increased:

Please click for information for other Covid-19 measures on campus.

Does my Koç University health insurance cover healthcare expenses for Covid-19?

Insurance holders under Koç University’s corporate or individual health insurance policies who are diagnosed with Covid-19 are covered by special clauses. Please feel free to contact the Allianz Customer Service line at 0850 755 15 15 for any requests or inquiries you may have.

Can I travel in Turkey or abroad?

Unless essential, travelling during this period is not recommended. Upon return from travel, individuals are required to complete the questionnaire on the self-checker app before entering the campus. In the event of any complaints, individuals should contact the Healthcare Centre and refrain from entering the campus without being checked.

The information in this guideline has been provided in line with the recommendations of the Republic of Turkey Ministry of Health, Higher Education Board (YÖK) and Koç University Health Board and is subject to change in light of new regulations.